Privacy Policy

Last updated: 01/02/2026

Stratiform AI Ltd (“Stratiform AI”, “we”, “us”, or “our”) is committed to protecting your privacy and handling personal data responsibly and transparently.

This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website or engage with our services.

1. Who we are

Stratiform AI Ltd
Registered in England and Wales
Company number: 16809238
Registered office: N/A

We are the data controller for the personal data described in this policy.

Stratiform AI Ltd has applied for registration with the UK Information Commissioner’s Office (ICO). Our registration status is currently pending and will be updated once confirmed.

2. What data we collect

We may collect and process the following categories of personal data:

a) Information you provide directly

  • Name

  • Email address

  • Company name

  • Role or job title (if provided)

  • Messages, descriptions of work, or enquiries you submit

  • Documents, files, notes, images, or other materials you upload or share with us

b) Website usage data

When you visit our website, we may collect limited technical information such as:

  • IP address

  • Browser type and version

  • Device type and operating system

  • Pages visited and time spent on the site

This data is used for basic analytics, security monitoring, and service improvement.

3. How we use your data

We only use personal data where there is a clear and lawful purpose. This includes:

  • Responding to enquiries or form submissions

  • Reviewing and carrying out requested work or trials

  • Communicating with you about services you have asked about

  • Delivering written or administrative outputs you request

  • Maintaining security and integrity of our systems

  • Improving our website and services

  • Complying with legal or regulatory obligations

We do not use your data for automated decision-making or profiling.

4. Legal basis for processing

Under UK GDPR, we rely on the following lawful bases:

  • Consent – where you voluntarily submit information or materials to us

  • Legitimate interests – where processing is necessary to respond to enquiries, deliver requested services, or operate our business responsibly

  • Contractual necessity – where processing is required to carry out agreed work

  • Legal obligation – where required to comply with law or regulation

You may withdraw consent at any time where consent is the applicable basis.

5. How we handle documents and uploaded materials

Any documents, files, images, or materials you share with Stratiform AI are:

  • Used only for the purpose you intended

  • Accessed only by authorised Stratiform AI personnel

  • Processed within a private, secure environment

  • Never used to train public or third-party AI models

  • Never shared with third parties unless strictly necessary to deliver the requested service

All outputs are reviewed by a human before delivery.

6. Use of AI and third-party tools

Stratiform AI uses AI technologies as part of its service delivery, always with human oversight, judgement, and quality control.

Where third-party technology providers are used:

  • Data is processed only for the specific task requested

  • No data is used to train public AI systems

  • No data is retained beyond what is necessary to deliver the service

We select providers with appropriate security and data protection standards.

7. Data security

We take data security seriously and use appropriate technical and organisational measures, including:

  • Secure systems and encrypted data transfer where applicable

  • Restricted access to data on a need-to-know basis

  • Regular review of security practices

  • Careful handling of uploaded documents and materials

Despite best efforts, no system can be guaranteed 100% secure. We continually assess and improve our security controls.

8. Data retention

We retain personal data only for as long as necessary to:

  • Respond to enquiries

  • Deliver requested services

  • Comply with legal, regulatory, or contractual requirements

Data that is no longer required is securely deleted or anonymised.

You may request deletion of your data at any time, subject to legal obligations.

9. Sharing your data

We do not sell, rent, or trade personal data.

We may share data only:

  • With trusted service providers where necessary to deliver the service

  • Where required by law or regulatory authority

  • To protect our legal rights or prevent misuse

All third parties are required to handle data securely and lawfully.

10. International data transfers

Where data is processed outside the UK, we ensure appropriate safeguards are in place in line with UK GDPR requirements.

11. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us using the details below.

12. Cookies

Our website may use essential cookies and basic analytics cookies.

We do not use cookies for advertising or behavioural profiling.

Details of cookies in use can be provided on request or via a separate Cookie Policy if applicable.

13. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in law, regulation, or our services.

The latest version will always be available on our website.

14. Contact us

If you have questions about this Privacy Policy or how your data is handled, contact:

Email: info@stratiform-ai.com
Company: Stratiform AI Ltd